United States

White Paper: Strategies in Centralized Filing


To centralize or not to centralize? It’s one of the most common questions in records management. By bringing otherwise small pockets of files together into one large collection, a file centralization project can bring tremendous return-on-investment in by improving user efficiency, space utilization, security, and legislative compliance.

But whether your organization will realize such benefits from centralized filing depends directly on your particular needs and the relationship between your business and the records which support it. As informational support for daily business activities and potential legal evidence to defend those activities, physical file collections have remarkable potential to add value to your organization, provided they are used efficiently and managed as cost effectively as possible. The final decision on how to manage the files should weigh the potential advantages of centralization against not only the resources needed to make it happen but also the alternatives available.

In this TAB Whitepaper on centralized filing, we’ll look at what you everything you need to know to make the decision on whether or not centralization is right for your organization, with comprehensive analysis and tips on:

  • When to Centralize: Advantages & Business Cases
  • Business Process Efficiency
  • Space Savings
  • Security
  • Legislative Compliance
  • How to Centralize: Techniques & Tools
  • File Consolidation & Conversion
  • Space Planning & Storage Design
  • Centralizing Control: File Retrieval & Sign-out Procedures
  • Alternatives to Centralization
  • Alternative Strategies for Managing Records

Please fill out the form on the right to download this invaluable information resource.